Oftentimes, modifying business budgets means making sacrifices for the sake of saving. But in cases of eliminating outside document managing services and converting to on-site services you can save money and improve the security and convienience of your document handling.
Many businesses are discovering this already. In a recent survey, 65% of business decision makers at small, medium and large sized businesses cited high costs, associated with their off-site document management, as the No. 1 reason organizations decided to leave their off-site provider and perform these functions in-house.
On-Site Records Storage
Off-site records management services may seem like a convenience, but they are charging excessive fees just to store and retrieve your files. There are also other costs built into your invoice such as administrative fees, handling charges and re-boxing fees that can go overlooked as the cost of doing business.
With on-site storage you buy the storage system you need—and that’s it. The rest is savings to the company. You can save up to 68% over off-site storage. Not only that, but now your records are more accessible and you eliminate any potential for a security breach or lost or damaged files—all of which can occur when records are in transit from off-site services.
Off-site shredding services are less conspicuous. The costs at first glance are incremental. But a projected view of overall spending on off-site document destruction can reveal an excessive and unnecessary long-term cost.
Investment in shredders on-site is a nominal and one-time cost that eliminates the perpetual invoicing of off-site services. You get instant guaranteed document destruction for your peace of mind, you control who handles your confidential information, and shredding on-site only takes minutes a day.
On-Site Binding & Laminating
Consider the same scenario for binding and laminating. How many laminated and bound documents do you produce monthly? If you are not performing these tasks on-site, you are probably spending a lot at the copy shop.
By creating an in-office binding and laminating station you can save between 45 and 75% on these services. Keeping professional grade binding and laminating machines available not only saves money, but allows you to generate those needed documents quickly. You have complete control of your output, which means avoiding errors and missed deadlines. In addition, you are not risking exposing confidential information from presentations and reports to copy shop staff.