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What Businesses Should Have a Shredder?

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When you walk into an office to do business you may see a copier, fax machine. Where is the shredder? It may seem like an unnecessary question to ask a small business, but under certain circumstances, specific offices should have a shredder to ensure your identity will not be compromised.

Take a look at some of the Shredders for Business

 

Here are the top three businesses where you should see a shredder, and if you don’t, ask if they are shredding:

 

Mortgage Brokers and Realtors

Credit applications in large quantities can easily be mishandled by realtors and mortgage brokers who are mainly focused on processing paperwork and making a sale. Instances of unshredded documents being disposed in dumpsters in back alleys is not uncommon for these types of businesses.  Every mortgage broker and realtor has to develop the discipline to make shredding a step in the application process.

 

Tax Preparers and Accountants

Your entire financial life is in your tax documents. Why would a dumpster diver need to piece together a financial profile when he can take the shortcut by diving behind a tax office?

Tax preparers and accountants, especially around tax time are busy trying to process paperwork as quickly and accurately as they can. Duplicates of tax documents piled on desktops may be an indicator that no shredding is taking place.

Along with all the other questions you may ask a new accountant, ask where they keep their office shredder and if documents with sensitive information are being destroyed. Accumulating documents that need to be shredded may not be a guarantee of security. The tedious process of shredding may lead an office employee given the task to simply throw away paperwork to save time. Auto feed shredders are especially useful for managing large quantities of documents and can help prevent the “to be shredded pile-up.”

Medical Offices

You may not be able to see the shredding process of a large hospital, but your doctor or dentist should have shredders in their offices to stay HIPAA compliant. The dumpster behind a small medical clinic leads to the perfect scavenger hunt for dumpster divers. Medical insurance fraud is on the rise and simple measures taken by medical professionals can ensure your identity protection.


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Top Laminated Teaching Tools

Top Five Teaching Tools Teachers Can Make with a Laminator

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Laminators allow teachers to save money on teaching tools by making them last so they can be re-used again and again. Here are top five easy to make tools for every teacher.

Some great project ideas:

Flash Cards

Flash cards are a great way for kids to learn everything from a new language to math skills. Make flash card use a fun game with prizes in the classroom.  Laminated flash cards can last all year long.

Touchable Learning Tools

Learning is more fun when kids can interact. Fun laminated shapes help pre-school and kindergarten classes connect object shape and name by touch.   Learning becomes more accessible when fun charts can be touched (even with messy fingers) laminating  keeps learning tools waterproof and easy to clean.

Maps

Learning geography can be fun when laminated maps can be passed around the classroom. You can even color in states as a fun activity. When the maps need to be used by a different class, the marker can be wiped clean.  Laminated maps are dry erase!

Reusable Worksheets

Worksheets can be easily torn and damaged with spills, costing teachers additional funds in reprinting. Laminated worksheets engage kids in subjects from multiplication to grammar without worry of reproducing documents.

Look for other great laminating ideas with free downloadable templates at the Idea Center:  Fellowes Laminator Idea Center

Need help selecting the right laminator? Click Here.

Check out some great laminator options:

The Venus

See How to Achieve Perfect Lamination


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Create a Small Business Policies and Procedures Manual

 

 

Even imagessmall offices need to make sure policies are in order. Here are some simple steps.

 

 

 

 

Mission Statement

Create a mission statement for the beginning the of the handbook. A mission statement portrays a company’s main beliefs and goals for your company. Include a company overview,  listings of appointed officers and a brief company history.

 

Important Content to Protect Your Business

Place a statement concerning Equal Employment Opportunity (EEO) laws in the manual. Attendance policies and any disciplinary and termination policies need to be clearly outlined.

Employee Benefits

Even if you only have a few employees, clearly defining the benefits they receive needs to be on paper. Provide detailed information concerning benefits such as sick days, vacation days and health insurance coverage. If your company offers an Employee Assistance Program, provide details regarding the confidentiality of the program and include contact information.

Binding Your Manual

Review the manual with an attorney to make sure you have covered all the important details. Bind your handbook  so it can be easily read and distributed to be new employees and maintains a professional look that reflects your business.

 

Not Sure of the Binding Type You Need for Your  Handbook? Select Here


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Upgrades for Dad’s Home Office

Great Home Office Gifts for Dad

Need a last minute gift for Father’s Day? Here are some great practical gifts for the home office that Dad will value long term.

Shredders

Shredders help get rid of unneeded paperwork and help prevent identity theft. Get a small office/home office model that can fit right under Dad’s desk. See all the home office shredder options:  Home Office Shredders.

Learn more about selecting the best shredder for Dad: Selecting a Shredder.

 

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Binding Machines

With binding machines, Dad can create custom-made photo albums, his personalized Dad’s Awesome Grill Recipe Book, or bind those memoirs he has been working on. Find the perfect binding machine.

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Learn more about Fellowes products. 


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What Makes a Great Home Office Shredder?

 

Unlike shredders at work, a shredder for the home office needs to take into consideration aspects of your home you just wouldn’t find at work, like kids and pets, for example. We may not think of our home office as a dangerous place for our kids or pets, but when you think about it, a shredder is at their level, making it very easy for small hands to reach inside.  You may say that you always make sure you unplug it when you are not around, but it only takes that one time you forgot to lead to a serious injury.

Shredder cutters are designed to do damage, even to the hand of a curious child or pet. Make sure you have a home office shredder equipped with important safety features. SafeSense technology for example automatically stops the shredder when hands (or paws) touch the shredder opening. This means you don’t have to unplug your shredder every time you leave. You can even let them into your home office without fear. Summer is here, which means the kids will be home from school and bored and probably hanging around your home office while you work. Make it a safe summer with a safe shredder.


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New AutoMax Walk Away Shredder Changes Shredding Experience

Fellowes, Inc. Announces Most Significant Innovation in the Shredder Category in the Last 25 Years (via PR Newswire)

The New AutoMax™ Line Offers the First Truly Walk Away Shredding Experience ITASCA, Ill., March 6, 2014 /PRNewswire/ — Fellowes, Inc., the category leader and inventor of the personal shredder, announced today the new AutoMax™ line of hands-free…

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Embarrassment at the workplace

From the inappropriate comment to the awkward situation, we have all faced one time or another an embarrassing moment at work. Here are three ways to get around it and back to a normal work day.

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1. Step away from the moment

The problem with embarrassment is that it lasts longer than the moment itself. Walk away from those feelings and let the incident go away.  Pulling your attention to the present can help you realize that the embarrassment happened in the past.

2. Stop apologizing

Over apologizing may seem like a way to overcome bad feelings, but endless apologies only keep you trapped in the moment of embarrassment. Once is enough, then move on.

3. Laugh about it

Don’t get overly defensive, even if that is your normal reaction. Step back from the situation and see the humor.  Laughing about it, especially with others, can help you realize how trite embarrassing situations can be. It’s in our own minds that embarrassing  incident seems to have such great impact. Seeing the absurdity helps you move forward and will better equip you for your next embarrassing situation. Eventually, another one will come around.

Walk Away And Win Sweepstakes

Check out these videos of embarrassing situations at work. Vote for your favorite for a chance to win $500 in the walk away and win sweepstakes. Face it, there will come a time when you just want to walk away.


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Workplace Efficiency Technology 2014

Staying on top of the latest technology for the workplace can be overwhelming, but is essential to maintaining overall performance for any office. Compromising on technology to save money  not only causes poor efficiency, but also leads to a general frustration among workers who must sacrifice time in order to work with less than benchmark equipment. 2014 brings in new  technology designed to increase efficiency and make common workplace tasks  less frustrating.

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A New Level of Engineering in Auto-Feed Shredders

Though auto-feed shredders were designed to shred independently, not requiring attendance from users, they came with time-consuming prep-work requirements for materials to be shred. Some auto-feed shredders required paper clips to be correctly positioned on documents, restrictions on staples as well as restrictions on the type of paper being shredded including double sided paper, glossy paper, folded paper, and crumpled paper. What was designed to save time ended  up wasting time.

The new Fellowes AutoMax Auto-Feed shredder takes the prep-work out of auto-feed shredding. Engineered with SureFeed Technology, the AutoMax allows users to simply fill the bin, push the button and walk away.

The AutoMax also features the Jam Guard System to prevent shredding interruptions and SmartLock which engages with each shred cycle to protect confidential information.  An additional benefit of the 500c AutoMax model includes 3 Start Delay options for implementing shred jobs even after the work day.

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Enhanced Laminating Technology for more Efficient Performance

When laminating becomes an essential task for an office, the issues that commonly arise are reduction in efficiency related to the laminating machine.  One typical scenario is having to readjust the laminator settings to accommodate different pouch thicknesses.  If you’re laminating a lot and trying to laminate as fast as you can, it is very easy to make the mistake of feeding a pouch with a different thickness without stopping to make the necessary adjustment to the machine. The result can lead to jams and wasted time trying to get back into your laminating groove.

The new laminating machines from Fellowes feature AutoSense, which automatically detects pouch thickness and self-adjusts to the optimal laminating setting.  This unique technology eliminates the common mistake of changing the pouch thickness without changing the setting, so you can pay less attention to the laminating machine and more attention to the work at hand.

Another common efficiency issue with lamination is the warm-up. Waiting for your laminator to get hot enough to do the job can mean lost time at the office. New InstaHeat technology warms up the laminator faster , some models warming up in a only a minute–an important feature for getting your laminating job done faster.

In addition to these other time-saving improvements, these new laminating machines also feature an overall faster laminating speed, with some models laminating as fast as 40 inches per minute. With speeds like that, laminating does not have to be a workplace task that takes up all your time.

 

Fellowes LogoLook for the Fellowes Logo for quality office products.


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Enjoying Clean Air for the Holidays

The holiday season is also cold and flu season. We spend a lot of time entertaining and at holiday parties, which means a lot of opportunities for airborne viruses to spread. According to one report, one person sneezing can infect an entire room with Influenza A. This microbe can survive  for up to 24 hours and spread to holiday guests six feet away—even without a sneeze to send it along.

Here is a holiday to-do list to make sure we don’t give or receive germs for Christmas:

1       Get a flu shot

During this time, flu viruses are circulating in the population. An annual seasonal flu vaccine (either the flu shot or the nasal-spray flu vaccine) is the best way to reduce the chances that you will get seasonal flu and spread it to others. When more people get vaccinated against the flu, less flu can spread through that community. Centers for Disease Control & Prevention

2.       Clean hands, clean surfaces

During the holiday rush, we may forget to keep our hands clean even after simple contact such as shaking hands at the office. Use pocket hand sanitizer to make minimizing the spread of germs convenient. The same can be said for surfaces in our home, especially after someone in the house has already been sick. Be sure to disinfect key germ-carrying surfaces such as the TV remote control and the door handles to refrigerators and microwaves.

3.       Purify your indoor air

The impact of an air purifier, even running discreetly in the background of your holiday get-together, can be dramatic. The Fellowes AeraMax captures 99.97% of airborne particles as small as 0.3 microns, which can help clean the air of those stubborn viruses, ensuring cleaner and healthier holiday entertaining.

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Making Most of the Small Office

Ideas for Small Office Design

An office limited in space can still be functional  and aesthetically pleasing. Here are some tips for making small office space work great.

Upgrade Your Workstations

Disorganized desktops and workstation clutter contribute to the feeling of office claustrophobia. Keep things tidy and maintain comfortable and contemporary workstations. The appearance of elegant design and organization not only impresses office visitors but boosts morale.

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New Look for Records Storage

File cabinets either take up space in the back room or, if there is no back room, fill the front office with their bulky, dull grey and black exteriors. Designer file drawer systems provide a contemporary and colorful addition that provides easy file accessibility and saves space without compromising your front office interior design.

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Hot Desk Business Machine Hub

Organizing all your universally used business machines in one location in your office not only saves space but prevents  chaotic office traffic patterns caused by moving from laminating machine to binding machine to copier to shredder throughout the day. Plus, all business machines in one spot can also cultivate a water cooler sociability while getting work done.

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