The best efforts by office workers to improve personal productivity may be thwarted by a workplace that is full of disruptions. From an endless thread of emails to co-worker chat sessions just outside an associate’s cubicle, many office cultures can sometimes seem almost counterproductive.
In fact, results based on a survey of 1,200 full-time office workers revealed some of the most annoying office distractions. Gossipy coworkers pull office mates into their conversation and away from big projects, while unnecessary meetings throughout the day only set workers farther away from critical deadlines. Even the temperamental printer’s paper jams can cause roadblocks to assignment completion. Here are some tips office managers can use to reduce disruptions and improve productivity.
A Checklist for Office Managers
Create Both Collaborative and Independent Work Areas
Friendly discussions among coworkers are essential for strong teamwork, but there is a time and a place for everything. Have areas of the office specifically for collaborative discussion and even informal chats. Reserve other office areas for quiet, independent work. Posting signs such as “Quiet, Geniuses at Work”, can make this policy seem less formal. It may also be secretly appreciated by many who need to get work done.
Maintain High Productivity Office Machines
Curiously a worker may curse a faulty fax machine in private but never mention it to the office manager, leaving the problem unresolved. Check up on office equipment to make sure it is performing at its best, which helps maintain high productivity. Also, look for newer, state-of-the-art business machines that actually improve productivity. For example, Fellowes’ AutoMax™ automatic shredders allow workers to shred without manually feeding paper into the machine. AutoMax shredders offer a truly walk away shredding experience. Employees simply load documents then press the start button to begin the shredding process. This elimination of hand-feeding allows employees to return to important tasks more quickly. Select AutoMax shredders can shred up to 500 sheets in a single session. See AutoMax in Action.
Offer an Attendance Option for Meetings
Not everyone may need to attend a meeting. Allow meeting organizers to list critical attendees, and then those who wish to show up if they have the time. This removes the obligation for some workers to attend non-important meetings, so they can remain focused on current assignments.
Minimizing disruptions is just one way an office manager can improve productivity. Check out other productivity tips for the workplace: Read the article.