Three Easy Steps to Year End Records Organization

bankers box year end organizing

As the new year approaches, tax time may be the only thing on your mind, but taking the chance to reorganize can help you feel more in control and ready to take on your taxes. Here are three steps  you can take to get yourself organized and ready for 2017.

Review the complete line of year end storage solutions: Storage Boxes for Year End Organization

Purge

Files becomes disorganized mostly because we are afraid to throw things away. To make this step easier, make two piles-definitely throw away and maybe throw away. Any files 7 years or older can be thrown. If you are not sure about a particular document, keep it in the maybe file for now.

Restructure

The structure of any file system is not set in stone. We all have special areas of our business that need files and no set template is going to be completely satisfactory. After the purging stage, your current filing structure may be just fine. However if you do need to rethink your system here are some questions to ask yourself:

 Are Current File Categories Growing too Big?

For example you may have started a file entitled employees, only to find that current employees and past employee records were making the file too massive. Breaking down a single category into sub files can take the burden out of one file.

The same question can be asked in reverse. Are there some sub-category files that you thought would grow, but may only contain a few documents. You may want to merge this file with another smaller category to keep things  from getting too complex.

Remember that maybe throw file? Go through it now to reconsider the documents you may want to keep. In light of a new file structure, some might get filed in new categories or simply tossed once see with more organized insight.

Archive

Finally, it’s time to archive your files from around two years ago. Clearly label your boxes or drawers with the date.  Leave out last year’s documents to get ready for tax time. You will feel a sense of relief knowing you are not only ahead of the tax season, but also completely organized before the first Christmas party invitation.

 

Organizing for Empty Nesters

 

organizing for empty nesters

If the last of your kids has gone off to college, the silence that you so longed for now seems deafening.  But this is just a shift in your household flow. Now, rather than focusing on a high school student’s needs, you can focus on your own. To help make this shift easy, you need to get organized. Start Here to Create Your Keepsake Box and Your To-Do Box: Boxes for Empty Nesters

Create a Keepsake Box

Fill a box with everything that you want to keep from your child’s growth through graduation. Childhood drawings, favorite toys and diplomas can go in this box. Label it and put it away for now. This will help you make the transition away from feelings of sadness. Your child has made the transition to a new life; it’s time you do the same.

Create a To-Do Box

This box is not one you will not put away. In this box you can put objects that represent what you want to do in your new stage of life. Fill it with objects of aspiration. Sure you could make lists in notebooks, but having a physical object in a box takes up space and reminds you everyday of where you want to go, want you want to do.

  • Travel: find objects that will always remind you of the destination you want to visit.
  • Hobbies: starting a hobby that you never had time for can finally happen with objects in your To-Do box that stimulate your inspiration for gardening or writing
  • People you want to visit. We make lots of visits to family and friends throughout our life, but many times they are uninspired. Think of the people you want to spend some quality time with now that you have the time. Fill your To-Do Box with reminders from photo albums or personal mementos that will get you going!

 

 

Turn Your Child’s Artwork into Gift Calendars

Does your child love to create artwork? Here is a creative way to turn those paintings and drawings into a calendar for friends and family, or just for your home office.

artwork for laminating

All you need  is:

  1. Twelve pieces of your child’s artwork on 8″x11″ paper (scan and print duplicates depending on how many calendars you need to make)
  2. A personal laminator
  3. Letter size laminating pouches
  4. Home comb or wire binding machine
  5. Comb or wire bindings ( number depends on how many calendars you need to make)
  6. 2017 calendar printouts from CalendarLabs ( number of printouts depends on how many calendars you need to make)

 

Laminating Instructions

laminator for kid's artwork

1 Decide what artwork piece fits for each month of the calendar

  1. Print each month of 2017 on high quality paper
  2. Insert each piece of artwork into a laminating pouch
  3. Insert each calendar month printout into a laminating pouch
  4. Run all 24 sheets through your home laminator

Binding Instructions

comb binding for kids artwork

  1. Organize artwork and calendar month sheets
  2. Punch and bind with your home binding machine

 

Repeat the process as needed to produce as many colorful and creative calendars you want for grandparents, other family members or friends.

calendar page

Six Essential Laminating Supplies For the Office

When laminating is a regular part of your business, you certainly stock up on specific pouch sizes and thicknesses you use constantly. However there  are certain supplies that should be kept at the ready for unexpected projects.

office laminator

Business Card Pouches

Creating durable business cards to display at a service desk may not be a weekly laminating project, but when you suddenly and unexpectedly run out, a pack of glossy pouches in the supply room will come in handy.

ID Tags

Trimming down letter size laminating pouches can be a hassle, and paper tags peel and tear too easily. Keep ID tag pouches in your desk drawer to create a badge for a new employee or a visitor to a secure location of your company where proper identification is required. They come pre-punched so it is easy to attach a lanyard.

Laminating Cleaning Sheets

We often forget that the laminator needs regular cleaning. Keep cleaning sheets to extend the life of your laminator and maintain quality results for your documents.

Legal Size Laminating Pouches

That odd-sized document that needs to be laminated will not work with letter size pouches. Keep legal size laminating pouches for creating in-office signage or heavily used reference sheets that need to hold up under regular handling.

Self-Adhesive Laminating Roll

For extra large documents that won’t fit in the laminator, use self-adhesive laminating roll. No laminator is required and you can quickly and easily create laminating infographics or posters that you can cut to size.

5 mil Letter Size Pouches

Occasionally you will need extra laminated protection for a document. Three mil is good for everyday jobs, but have a pack of 5 mil available for a more durable, thicker cover. Documents like maps and spec sheets used outdoors or in dirty conditions like a factory or construction site ideally should use 5 mil thickness.