Whether to Choose Metal vs. Corrugated Filing Systems

metal file cabinets

Deciding how to set up your filing system for your business can depend on numerous factors that need to be considered, not only for the current status of your company , but also how long-term developments in  your file management process may impact your system.

Metal Filing Cabinets For Durability

By far, metal filing cabinets offer the most durability. However, as a records manager, you must be confident that little will change in your business when it comes to the records you keep in them. Because of the unpredictability of business dynamics, metal cabinets may be too rigid for your needs. For example, a sudden increase in business may mean an increase in records, which may require additional metal filing cabinets. The added expense is only the beginning, as you now need to find a space where these cabinets are to be installed. Just as easily, business may swing in the opposite direction, a reduction in filing needs, leaving giant metal cabinets taking up space yet filled only with air.

Flexibility in Corrugated

The advantages of corrugated records storage is the flexible solution they provide for the dynamics of business. Due to the reasonable price of corrugated storage, boxes can  be purchased at a low cost to accommodate new files and with downswings in business, easily recycled like paper when no longer needed.

Also, corrugated file storage is lightweight and most boxes feature handles so when files need to be moved into outside storage facilities, the process becomes much easier, especially when you have to do it yourself.

Bankers Box storage

Corrugated Maximizes Office Space for Small Business

Most small businesses have small offices, so records storage can be an annoyance. Often a business owner will need to fill waiting rooms and personal office space with bulky metal filing cabinets as the need for file storage increases. However, with corrugated storage, less space is required as record storage boxes are individually smaller than full size cabinets and they stack nicely in a vacant corner.

The Durability Issue and Long-Term Storage

If records-keeping in your business stays fairly consistent, then  many records managers may choose metal cabinets for long-term endurance. Many may point out the “crush factor” of corrugated. Even though Bankers Box has designed their boxes with double wall construction for lasting strength, stacked boxes may still over time begin to compress and collapse. However, if corrugated is the preferred choice over metal,  there are options to prevent this from happening based on the type of corrugated records storage box selected.

For example, basic duty boxes should only be used for light stacking. They are best for temporary files or quick access files kept in the office.

Medium duty boxes have greater strength, and are ideal for small storage room stacking.

For long-term storage, however, heavy duty strength is essential for stacking boxes high with full contents in long-term storage facilities, whether on or off premise.

Corrugated Drawer Systems

An additional option, a sort of middle ground between cabinets and boxes, is corrugated drawer systems. They vary in size for different office layouts, offering the central organization that cabinets provide, while also maintaining the flexibility and lightweight movability that makes corrugated storage boxes ideal.

Choosing Storage Boxes or Storage Drawers

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Drawers Or Boxes?

How do you decide the best records storage for your business? If you have limited storage space and require frequent access to files, Bankers Box® storage drawers would be the best choice. If you have a lot more storage space available and need to access your files less often, storage boxes are the best solution.

When you choose drawer storage…

  • You can stack records higher and save space.
  • You can eliminate the need to stack and restack boxes
  • You cut record retrieval time in half

When you choose box storage…

  • You can move and handle records more frequently with stronger boxes
  • You can store less frequently accessed records safely with safe closures

When you choose a drawer/box combo…

  • You can store active files in easy to access drawers
  • You can store inactive files in safely sealed boxes for long-term storage

Choosing the Right Storage Drawers

If space-saving is your primary concern, than drawers provide the best storage solution. Choosing the right type of drawer determines how high you can stack your drawers to save space, and the right size determines the size of the contents of the drawer.

Drawer Types

Drawer Size

  • Letter/Legal Drawers accommodate both letter and legal size documents – This size drawer has the versatility for storing records of varied sizes.
  • Letter size drawers accommodate letter size files. This is the perfect drawer if letter size documents are all you need to store.
  • Legal size drawers accommodate legal sized files offering an additional three inches in width for larger record size.

Whatever your drawer choice, with the stacking ability of drawers, you can maximize your record storage space, save on retrieval time and eliminate box restacking—all while maintaining easy access to all your important records.

Choosing a Business Storage Solution

Selecting the Right Box

Different boxes have different purposes. Knowing which Bankers Box storage box to select, requires understanding your storage needs from type and strength, to size and assembly.

Box Types

  • String & Button boxes offer maximum security and reliable closure, even when the box is overturned.
  • Lift-off Lid boxes allow easy access to records. Look for locking lids to securely store your files.
  • Attached Flip-Top Lid Boxes prevent lost or damaged lids.
  • Specialty Boxes provide specialized storage solutions for unique document sizes

Box Strength

  • Frequent access, heavy-duty boxes hold up under heavy use and can be stacked higher.
  • Occasional access, medium-duty boxes hold up under moderate use and moderate stacking.
  • Infrequent access, basic-duty boxes are suitable for basic use and lower stacking.

Box Size

  • Letter/legal boxes easily carry and accommodate both letter and legal size paper.
  • Letter size boxes are perfect for high capacity letter size paper storage.
  • Legal size boxes are 3” wider than letter boxes and accommodate legal document storage.

Box Assembly

  • Presto™ instant assembly – sets up to 5 times faster than basic assembly boxes
  • FastFold® quick and easy assembly – sets up to 4 times faster than basic assembly boxes

See how easily you can assemble a Bankers Box: How to Assemble Video