Why Accountants Need To Review Their Shredder Policy During Tax Season

shredding during tax season

Digital identity theft is the primary concern for most business professionals, including accountants. Yet during tax time, strategic dumpster diving is a common technique used by identity thieves. Focused on dumpsters behind office buildings where accountants and tax preparers conduct business, identity thieves rely on the hectic busy season to create lapses in document-based identity theft prevention.

Shredding Policy Basics

  1. Ensure all employees know what documents must be shredded. Create a list of key documents as reference for all employees.
  2. Shred all documents during working hours. Avoid leaving slush piles of paper to shred while not in the office. Cleaning crews may accidentally toss these papers if they appear as trash.
  3. Ensure shredder bins are emptied regularly. When employees are busy, full shredder bins often lead to documents being set aside to be shredded later, only to be discarded as regular trash.

Choosing a Shredder for an Accounting Office

Select a paper shredder that accommodates the size of the office.  Large, commercial shredders are ideal for any size shared office as they require less frequent emptying. Small office shredders placed by employee desks work well too. Automatic shredding is the latest in shredder technology and allows documents to be safely destroyed even after office hours with computerized settings. Learn more about Automatic Shredding

Make sure to use cross-cut shredders. Strip cut shredders are okay for households, but do not provide adequate document destruction for businesses. Cross-cut shredders grind documents into 5/32” x 1-1/2” cross-cut particles.(Security Level P-4).  For greater peace of mind, consider a micro-cut shredder.

Learn more about shredding security levels

Lax  Tax Document Destruction in the News

 

The Best Shredders For a Tax Time Paper Purge

tax time paper purge

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A year end paper purge is the perfect time to think about getting a new shredder. If you allowed that slush pile of old and irrelevant files to become a monumental heap, then your current paper shredder may not be up to the daunting task.

Four Shredder Upgrades That Will Make a Happier New Year

  1. Greater Run Time Shredder

Your smaller, occasional use personal shredder is designed for shredding the daily junk mail, not three years of obsolete records. Your old shredder may overheat and frequent breaks will be required for cooldowns. Shredding could take days!

longer run time shredder

Get a shredder with longer run time so you can shred more and shred longer. This one runs for 30 minutes!

2. Go Automatic

So little time, so much to shred. Standing over your old shredder feeding papers into it seems like a waste of a day.

automatic shredder for home office

Get an automatic shredder and save time. Simply load the drawer, push the button and walk away.

 

3.  A Quieter Paper Shredder

If you’re intent on a major de-clutter of your home office, you may be shredding into the wee hours of the night. That old shredder isn’t getting any quieter.

 

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Get a shredder with silent performance features so you can shred all night without waking the family.

   4A Safer Paper Shredder

Weekends, snow days and kids home sick means your home office may be over run with little ones. You may have to delay your shredding tasks as your old shredder simply isn’t safe to operate around the kids.

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Get a shredder with safety features so you can keep shredding with  peace of mind.