Managing A Post Tax Time Paper Purge: A Better Way To Shred

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In the wake of tax season, there remains the question of what to do with all that paperwork. Of course, much of it needs to be organized and retained. Though volumes of unnecessary documents, especially for a small business, only take up valuable file space. If these documents contain much of your confidential information they cannot be discarded and need to be shredded.

The time taken to destroy these documents, however, can become a productivity nightmare. Whether you are a small business owner or running a business from your home, spending time feeding papers into a shredder steals away important time from managing your business. In addition, depending on the size of paper shredder you own, there is also the endless emptying of the bin and cleaning up the mess that it makes. And as with most paper shredders, the limited run time means waiting for your paper shredder to cool down before you can continue with your paper purge. All in all, it’s a time vacuum.

New shredder developments, however, can improve productivity. Automatic shredding allows users to walk away from the shredder and back to more important tasks for their business.

The AutoMax 200C and the AutoMax 130C are both designed for small business or home business shredding. Both feature hands-free shredding capabilities with a difference in paper capacity. The 200C takes up to 200 sheets, the 130C, 130 sheets. Here’s how it works:

  • Pile stacks of documents into the drawer—no need to remove staples, or straighten out wrinkles or even pluck paper clips off the documents—the AutoMax automatically handles all that!
  • Close the drawer
  • Press start

The 8.5 gallon pull out bin is also easy to empty when shredding is complete.

If your business also uses credit cards or DVDs, there is also a manual feed slot for destroying those as well. You can also use this slot for destroying any junk mail that may contain sensitive information.

For larger offices, use the AutoMax Commercial Automatic Shredders.

How Tax Preparers Add Extra Security During Tax Time

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With tax time comes the increased risk of identity theft. Many accountants and tax preparers ramp up their digital security with malware protection, encryption and high security networks. Yet often visual security is overlooked. The tactic of gleaning information from computer screens in a glance is one of many used by the modern hacker.  A privacy filter is the best way to thwart this information hunting expedition.

Why Privacy Filters Are Not Used

In many instances, workers complaint that privacy filters are inconvenient. After all, sometimes it is necessary to show your screen to a coworker and the privacy screen has to be removed and put back on. For this reason, Fellowes created the PrivaScreen Filter with Quick Reveal Tabs, making the screen easier to attach and remove as needed.

Learn more about PrivaScreen:

Financial Professionals at Risk

Accountants in corporate offices are especially vulnerable. Feeling secure in their department, they lower their guard, reviewing sensitive information on their screens at computers that are within visual range of office traffic areas. And the larger the office the better, as unidentified workers from different departments, mailroom workers and building maintenance can wander through without suspicion. Many IT professionals recommend the use of blackout privacy filters on computer screens company wide. Blackout screens conceal visual content when viewed from side angles, while keeping the straight on views completely clear.

Many independent tax preparers, not having the traffic concerns of a busy corporate office are vulnerable as well. With a storefront office and a steady stream of clients during tax time, a quick glimpse at a screen may go unnoticed. Maintaining security with a privacy screen is a simple and effective measure that minimizes the risk for freelance preparers who can’t afford the liability.

Use the Perfect Fit Selector Tool to find the right size to fit your computer screen.